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29 CFR 1904.40: Giving injury records to OSHA

Subpart E—Reporting Fatality, Injury and Illness Information to the Government · official heading: Providing records to government representatives

When an OSHA inspector asks for injury and illness records, the employer must provide them within 4 business hours.

3,653citations since 2015
3,130employers cited
3%serious, willful or repeat
$379median penalty per item

OSHA has cited 29 CFR 1904.40 3,653 times since 2015, against 3,130 employers. Penalties on these items add up to $2,713,633 at their current amounts.

Citations per year

The parts of the rule cited most

1904.40(a) · 3,645 citations

(a) Basic requirement. When an authorized government representative asks for the records you keep under part 1904, you must provide copies of the records within four (4) business hours.

1904.40(b) · 7 citations

1904.40(b)(2) · 1 citations

(2) Do I have to produce the records within four (4) hours if my records are kept at a location in a different time zone? OSHA will consider your response to be timely if you give the records to the government representative within four (4) business hours of the request. If you maintain the records at a location in a different time zone, you may use the business hours of the establishment at which the records are located when calculating the deadline.

Industries cited most

  • Construction 1,073
  • Manufacturing 633
  • Public Administration 307
  • Retail Trade 281
  • Transportation and Warehousing 192
  • Administrative and Support and Waste Management and Remediation Services 179

States cited most

Recently cited employers